Making the Move: Google Workspace to Microsoft 365 Migration Without the Headache
If you’re considering moving your business from Google Workspace to Microsoft 365, you’re not alone. Every month, companies of all sizes make the leap from G Suite to the Microsoft ecosystem in search of more robust tools, better control, and a more scalable platform.
But switching cloud platforms is no small feat. One wrong move and you risk losing critical data, disrupting team workflows, and leaving everyone wondering what went wrong.
That is where this post comes in. Whether you’re doing research or already knee-deep in planning, here’s what you need to know to make your migration smooth, smart, and stress-free.
Done Right, It’s a Huge Upgrade
A successful migration to Microsoft 365 does more than transfer data. It upgrades your business’s ability to communicate, collaborate, and grow.
At ITGuys, we’ve migrated companies large and small from Google to Microsoft. We don’t just move the pieces — we make sure they land where they belong. Our process is hands-on, our training is real, and our job is not done until your team feels confident using the new tools.
If you’re ready to make the switch, let’s do it the right way. With less stress, more clarity, and zero disruption.
Want to talk about migrating your business to Microsoft 365?
Get in touch. We’ll walk you through it — every step of the way.

Why Switch to Microsoft 365 in the First Place?
Google Workspace works great for startups, freelancers, and lean teams. It’s light, accessible, and integrates well across devices. But as businesses grow, the cracks start to show.
Microsoft 365 offers:
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More advanced control over file access and permissions
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Superior email management through Outlook
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Powerful desktop apps like Excel and Word
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Better offline performance
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Structured document storage through SharePoint
In short, it provides more structure and scalability. For teams that have outgrown Google Drive’s casual file sharing or need deeper integration with productivity tools, Microsoft 365 is the clear next step.


The Migration Itself: What to Expect
A proper migration includes more than just dragging files from one cloud to another. There are emails to transfer, calendar invites to preserve, user accounts to recreate, and DNS settings to update.
Here’s a look at the general process:
Discovery: What services are you currently using? Are there shared drives, aliases, or forwarding rules? We need to know what we are working with.
Planning: Set timelines, staging areas, and priorities. No two migrations are the same, so the plan should fit your business needs.
Execution: Email, Drive data, calendars, contacts, permissions, and settings all get moved with care. A staged migration helps reduce surprises.
Cutover and Go-Live: This is when the switch becomes official. We double-check access, update DNS records, and monitor for hiccups.
Post-Migration Support: Questions will come up. That is why user training and documentation matter just as much as the migration itself.
Pre-Migration Checklist: What You Should Have Ready
A little prep work goes a long way. Here’s what to have in place before you start the transition:
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Complete list of users and shared mailboxes
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Current email routing and alias configurations
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Inventory of Google Workspace services in use
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Defined folder structure plans for SharePoint and OneDrive
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DNS provider access for MX record changes
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Team communication plan so no one is caught off guard
This is also a great time to clean house. Archive old users, clear out spam folders, and decide what really needs to make the trip.


What Can Go Wrong? (And How to Avoid It)
We’ve seen it all — broken email chains, lost shared files, duplicate user accounts, and disconnected calendars. Most of the time, these issues happen because someone tried to rush the process or skipped a few technical steps.
The cost of a bad migration is more than downtime. It can erode trust with your team, stall important projects, and create long-term friction.
Our advice? Treat migration like a project, not a task. Assign it ownership, build a clear timeline, and test everything you can before flipping the switch. And most importantly, bring in a partner who has done this before.
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