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Email migration services.

Take full advantage of exchange mail service providers like Gsuite or Office 365 that come with solutions and features trusted by millions. ITGuys makes it easy to migrate all of your old email to a new mail service provider.

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The Complete Guide to Email Migration Services

Office 365 to Google Workspace (and Vice Versa)

Migrating your business email between platforms doesn’t have to be a nightmare. At ITGuys, we’ve perfected the art of seamless email migrations between Microsoft 365 and Google Workspace. Here’s everything you need to know about transitioning your email without losing data or productivity.

Why Businesses Migrate Between Platforms

Common Reasons for Switching:

Cost considerations (Google Workspace often cheaper for small teams)
Feature preferences (Some prefer Gmail’s interface or Outlook’s integration)
Company acquisitions/mergers (Needing to consolidate platforms)
Compliance requirements (Specific industry needs)
User experience (Employees more familiar with one platform)

Step-by-Step Migration Process

Phase 1: Pre-Migration (1-2 Weeks Before)

Set up destination environment (purchase licenses)
Verify domain ownership on new platform
Create user accounts and assign licenses
Set up DNS records (MX, SPF, DKIM, DMARC)
Communicate change to employees

Phase 2: Migration (24-48 Hours)

Begin data transfer (emails first, then calendars/contacts)
Set up email forwarding from old to new system
Test sample accounts thoroughly
Gradually switch MX records

Phase 3: Post-Migration (1-2 Weeks After)

Monitor for missing data
Train users on new platform
Update all connected apps/services
Archive or decommission old accounts

On The Same Page

Research shows that communication improves by 37.8% when companies make the switch to exchange. Mailflow triggers, advanced spam filtering, calendar collaboration, and notes all help to keep you in tune with your team.

Instantaneously update your entire team whenever a change to your schedule, contacts or calendars is made.

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Planning Your Migration

Inventory all mailboxes (including shared mailboxes and resources)
Assess attachment storage needs (Google and Microsoft handle attachments differently)
Identify special configurations (distribution groups, aliases, etc.)
Determine downtime window (typically 24-48 hours for minimal disruption)

Data to Migrate

Emails (including folders/labels)
Contacts
Calendars
Tasks
Signatures
Rules and filters

Migration Methods Compared

Method	Best For	Pros	Cons
IMAP Migration	Small businesses (<50 users)	Simple setup, no additional tools needed	Slow, limited to email only
Google Workspace Migration Tool	O365 to Google migrations	Official Google tool, handles email/calendar/contacts	Requires technical configuration
Microsoft Exchange Hybrid	Google to O365 migrations	Minimal downtime, maintains some Gmail features	Complex setup
Third-Party Tools (BitTitan, etc.)	Large organizations, complex needs	Fastest option, preserves metadata	Additional cost

Common Pitfalls to Avoid

Technical Challenges

Missing emails (due to incorrect filters or size limits)
Calendar conflicts (especially with recurring meetings)
Contact group issues (distribution lists not migrating properly)
Attachment problems (some formats handled differently)

User Experience Issues

Lost signatures
Missing rules/filters
Mobile device reconfiguration
Outlook profile rebuilds (for O365 migrations)

A Solution For Everyone, Available To Anyone

You don’t need to be a giant organization to benefit from email migration to Office 365. There’s more to mail than just sending messages, and better ways to connect in the cloud. Talk to a tech to learn more about the full suite of services and solutions ITGuys provides.

Choose A Plan that Works For You

Why Professional Migration Matters

Benefits of Using ITGuys for Your Migration

Zero data loss guarantee
Minimal downtime planning
User training included
Post-migration support
All third-party tool costs included

Special Considerations

For O365 to Google Migrations

Prepare for different folder/label structures
Plan for PST exports if keeping Outlook clients
Understand shared mailbox differences

For Google to O365 Migrations

Convert Google Sites to SharePoint
Recreate Google Groups as Distribution Lists
Migrate Google Drive files to OneDrive/SharePoint

Post-Migration Checklist

Verify all emails migrated
Test sending/receiving internally and externally
Check calendar functionality
Confirm contact groups work
Validate mobile device access
Update all connected applications
Train users on platform differences

How ITGuys Makes Your Migration Painless

Our proven 5-step process:

Discovery – Complete audit of your current environment

Planning – Custom migration roadmap

Testing – Pilot migration with test accounts

Execution – Phased migration with real-time monitoring

Optimization – Post-migration tuning and training

Do More With Less

Find out how to make the most of your time with secure email solutions from industry leading providers. Email migration has never been easier!

Learn how

Get Started With Confidence

Free Migration Assessment: We’ll analyze your current setup and provide:

Estimated timeline
Cost breakdown
Risk assessment
Recommended approach

Special Offer: Mention this guide and receive free post-migration user training for your team (a $1,500 value).

Ready for a stress-free email migration? Contact ITGuys today to schedule your migration consultation.