Cutting Waste, Boosting Value
Software is one of those sneaky expenses. It piles up quietly, license by license, until one day you realize you are paying for tools you don’t use, accounts that belong to employees who left months ago, or services that have better and cheaper alternatives.
That is why every July ITGuys runs a Software Audit across the systems we support. It is about trimming the fat, cutting waste, and making sure every piece of software in your environment is earning its keep.
Why We Do It
This audit is not just about saving money (though it does that too). It is about three things:
- Cost savings: Stop paying for licenses and accounts no one uses.
- Efficiency: Replace clunky tools with better solutions.
- Security: Eliminate unused accounts that could be exploited.
Without this audit, customers risk wasting budget, running outdated or redundant software, and leaving security gaps wide open.
How It Works
The software audit is performed in-house by ITGuys staff once a year. It is not automated or outsourced—it is a manual check that goes line by line through licensed software, accounts, and subscriptions.
What we look for:
- Unused licenses still being billed.
- Accounts tied to employees who no longer work for the company.
- Redundant or outdated tools still taking up space and budget.
- Opportunities to swap to better, cheaper, or more secure options.
We do not chase down every shadow IT app someone downloaded. This audit focuses on the licensed software you are actively paying for.
What We Find (Almost Every Time)
The truth is, nearly every customer has something hiding in their software stack that does not belong. The most common example: someone leaves the company, and the license tied to their account keeps getting billed because IT was not notified. Multiply that by a few accounts, and you are throwing away hundreds or thousands of dollars a year.
We also find subscriptions for tools that were once useful but have since been replaced by better solutions. Yet the old tool quietly keeps billing your credit card.
What We Do About It
When we find waste, we do two things:
- Report it: We flag the unused licenses, redundant tools, and unnecessary subscriptions so you know exactly where your money is going.
- Recommend solutions: Sometimes the answer is to cancel, sometimes it is to replace. We highlight cheaper or better options where they exist and let you decide how to move forward.
In many cases, customers not only save money but also streamline their workflows. Fewer tools, less confusion, smoother IT.
The Results
This July’s audit uncovered plenty of opportunities across our customer base. We helped businesses:
- Eliminate unused accounts tied to former employees.
- Cancel subscriptions that were no longer needed.
- Upgrade to more modern and cost-effective tools.
The results vary from customer to customer, but the trend is clear: every business saved money, reduced risk, and gained efficiency.
Why It Matters for You
Think of the software audit as a triple win:
- Save money by cutting wasted licenses.
- Save time by replacing outdated tools with better options.
- Stay secure by eliminating unused accounts that could be hijacked.
All of this happens quietly in the background. You keep running your business, we make sure your software works harder for you and not against you.
Looking Ahead
Software will keep changing. New apps will pop up, old ones will fade away, and pricing will shift. That is why the audit happens annually—so you do not get stuck paying for the past.
Next July, we will run the audit again and raise the bar once more. That is the cycle of continuous improvement that keeps ITGuys customers ahead.
Final Word
The July Software Audit may not sound exciting, but it is one of the most practical ways we protect your bottom line. It keeps your IT lean, your software stack efficient, and your accounts secure.
At ITGuys, we believe every dollar should be working for you. If it is not, we will find it, fix it, and make sure your technology stays sharp.
Looking for an expert team to recycle your hardware and wipe your data? The ITGuys Team has proudly served Colorado since 2009!
ITGuys IT Support and Cybersecurity
1738 Wynkoop St. Suite 303 Denver, CO. 80202 – (303) 578-6256
IT Support – Electronics Recycling – Computer Repair – Managed Service Provider – Network Cabling
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