Email Migration
Services Denver
Smart Move!
Take full advantage of modern email platforms like Google Workspace and Microsoft 365, trusted by millions of businesses worldwide. ITGuys provides expert email migration services Denver businesses rely on for a secure, seamless transition to a new email provider.
The Complete Guide to Email Migration Services Denver
Office 365 to Google Workspace (and Vice Versa)
Migrating your business email between platforms doesn’t have to be a nightmare. At ITGuys, we’ve perfected the art of seamless email migrations between Microsoft 365 and Google Workspace. Here’s everything you need to know about transitioning your email without losing data or productivity.
Why Businesses Migrate Between Platforms
Common Reasons for Switching:
-
Cost considerations (Google Workspace often cheaper for small teams)
-
Feature preferences (Some prefer Gmail’s interface or Outlook’s integration)
-
Company acquisitions/mergers (Needing to consolidate platforms)
-
Compliance requirements (Specific industry needs)
-
User experience (Employees more familiar with one platform)
Step-by-Step Email Migration Process
Phase 1: Pre-Migration (1-2 Weeks Before)
- Set up destination environment (purchase licenses)
- Verify domain ownership on new platform
- Create user accounts and assign licenses
- Set up DNS records (MX, SPF, DKIM, DMARC)
- Communicate change to employees
Phase 2: Migration (24-48 Hours)
- Begin data transfer (emails first, then calendars/contacts)
- Set up email forwarding from old to new system
- Test sample accounts thoroughly
- Gradually switch MX records
Phase 3: Post-Migration (1-2 Weeks After)
- Monitor for missing data
- Train users on new platform
- Update all connected apps/services
- Archive or decommission old accounts
On The Same Page
Research shows that communication improves by 37.8% when companies make the switch to exchange. Mailflow triggers, advanced spam filtering, calendar collaboration, and notes all help to keep you in tune with your team.
Instantaneously update your entire team whenever a change to your schedule, contacts or calendars is made.
Planning Your Migration
-
Inventory all mailboxes (including shared mailboxes and resources)
-
Assess attachment storage needs (Google and Microsoft handle attachments differently)
-
Identify special configurations (distribution groups, aliases, etc.)
-
Determine downtime window (typically 24-48 hours for minimal disruption)
Data to Migrate
-
Emails (including folders/labels)
-
Contacts
-
Calendars
-
Tasks
-
Signatures
-
Rules and filters
Email Migration Methods Compared
| Method | Best For | Pros | Cons |
|---|---|---|---|
| IMAP Migration | Small businesses (<50 users) | Simple setup, no additional tools needed | Slow, limited to email only |
| Google Workspace Migration Tool | O365 to Google migrations | Official Google tool, handles email/calendar/contacts | Requires technical configuration |
| Microsoft Exchange Hybrid | Google to O365 migrations | Minimal downtime, maintains some Gmail features | Complex setup |
| Third-Party Tools (BitTitan, etc.) | Large organizations, complex needs | Fastest option, preserves metadata | Additional cost |
Common Pitfalls to Avoid
Technical Challenges
-
Missing emails (due to incorrect filters or size limits)
-
Calendar conflicts (especially with recurring meetings)
-
Contact group issues (distribution lists not migrating properly)
-
Attachment problems (some formats handled differently)
User Experience Issues
-
Lost signatures
-
Missing rules/filters
-
Mobile device reconfiguration
-
Outlook profile rebuilds (for O365 migrations)
A Solution For Everyone, Available To Anyone
You don’t need to be a giant organization to benefit from email migration to Office 365. There’s more to mail than just sending messages, and better ways to connect in the cloud. Talk to a tech to learn more about the full suite of services and solutions ITGuys provides.
Why Professional Migration Matters
Benefits of Using ITGuys for Your Migration
-
Zero data loss guarantee
-
Minimal downtime planning
-
User training included
-
Post-migration support
-
All third-party tool costs included
Special Considerations
For O365 to Google Migrations
-
Prepare for different folder/label structures
-
Plan for PST exports if keeping Outlook clients
-
Understand shared mailbox differences
For Google to O365 Migrations
-
Convert Google Sites to SharePoint
-
Recreate Google Groups as Distribution Lists
-
Migrate Google Drive files to OneDrive/SharePoint
Post-Migration Checklist
-
Verify all emails migrated
-
Test sending/receiving internally and externally
-
Check calendar functionality
-
Confirm contact groups work
-
Validate mobile device access
-
Update all connected applications
-
Train users on platform differences
How ITGuys Makes Your Migration Painless
Our proven 5-step process:
Discovery – Complete audit of your current environment
Planning – Custom migration roadmap
Testing – Pilot migration with test accounts
Execution – Phased migration with real-time monitoring
Optimization – Post-migration tuning and training
Do More With Less
Find out how to make the most of your time with secure email solutions from industry leading providers. Email migration has never been easier!
Get Started With Confidence
Free Migration Assessment: We’ll analyze your current setup and provide:
-
Estimated timeline
-
Cost breakdown
-
Risk assessment
-
Recommended approach
Special Offer: Mention this guide and receive free post-migration user training for your team (a $1,500 value).
Ready for a stress-free email migration? Contact ITGuys today to schedule your migration consultation.
Local Businesses That Trust Our Services
